Date & Time Tools New Tool

Free Online Meeting Time Planner Across Time Zones

Pick a date and the places your people are in, give each of them their own working hours, and the page marks every hour of the day as workable, awkward or impossible for the whole group. The best overlap is named outright, and when there is none the least unreasonable hour is shown instead.

Free Forever Nothing Uploaded Eight Places The Window Named

Free Online Meeting Time Planner Across Time Zones

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🤝 Meeting Time Planner Up to eight places · each with its own hours · the overlap named

Every date is worked out in your browser. Nothing you type is sent anywhere.

🤝 Who is in the meeting?

The day of the meeting

How far outside hours is still bearable

The places, with their own working hours

Common groups

The best window

—

Hours that suit everyone—

With a little give—

The second best window—

How far apart the clocks are—

Different dates involved—

Every hour of the day, read in each place.

inside working hours just outside, but bearable outside working hours the window the page suggests

Each place, with its offset on that day and the window in its own clock.

Place	Its clock in the window	Offset, working hours and the date there

Recent plans, kept in this browser only.

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How to Find a Meeting Time Across Time Zones

Three steps, and the third is the one that saves the argument.

Add the places Up to eight, from the full list of time zones your browser already knows. The first one is taken as your own, and the grid is laid out in its clock so the hours read the way you think about them.

Give each one its own hours Nine to five is only one schedule. Set each place separately, and say how far outside those hours is still bearable, because an hour early is not the same as the middle of the night.

Read the window, not an hour Every hour of the day is marked for the whole group at once, the best run of hours is named outright, and when nothing suits everybody the least unreasonable hour is shown along with who it falls on.

What to Know About Cross Zone Meetings

Why the answer is a window and not a single hour.

The answer is a window, not a single hour. A meeting proposal that names one time invites a counter proposal. Naming the run of hours that all work, and saying how many there are, lets the group pick from inside it without another round of messages. That is why the whole day is laid out here rather than one converted time.

Some groups have no overlap at all, and that is worth knowing early. Tokyo, London and California cannot all be inside nine to five at the same moment; the spread is too wide. The page says so plainly and then shows the hour that costs the least, rather than leaving an empty grid to be stared at. Knowing there is no good hour is the useful part.

The date is not the same everywhere. An eight in the morning meeting in New York is nine at night in Tokyo the same day, and a nine in the evening meeting in London is the following morning in Sydney. Every cell here says when the local date is not the date you picked, because a meeting on the right hour and the wrong day is still a missed meeting.

Clock changes move the overlap, so the date matters. The offsets are worked out for the day you choose, not for today, because daylight saving starts and ends on different dates in different countries. For two or three weeks each spring and autumn the gap between Europe and America is an hour different from usual, and a window planned before the change is wrong after it.

A bearable hour is not a good hour. The setting for how far outside working hours is acceptable is there because reality demands it, not to pad the answer. The page keeps the two apart: hours that suit everybody properly are counted separately from hours that only work if somebody stretches, and it always says who is being asked to stretch.

It runs in your browser with nothing uploaded. The zone data comes from your own browser, so nothing is sent anywhere and it works offline once loaded.

Key Features & Capabilities

What it does, and what it deliberately leaves to other pages.

Up to eight places From the full list of time zones, each with its own name and its own working hours.

The whole day at once Twenty four hours marked workable, bearable or impossible for the entire group.

The window named The longest run of hours that suits everybody, with a second best when there is one.

Date changes marked Every cell says when the local date is not the one you picked, so nobody joins a day late.

Offsets for that day Worked out for the date of the meeting, so a clock change in between does not spoil it.

Nothing is uploaded It runs in this tab and keeps working offline.

About Planning Across Time Zones

Planning a meeting across time zones is not really a conversion problem. Converting one moment into several places is easy, and a time zone converter does it in a line. The hard question is the other way round: out of the twenty four hours in a day, which ones fall inside the working day of every person involved. That cannot be answered by looking at one time, because the answer is a set of hours, and it is usually smaller than people expect.

The reason to lay the whole day out is that it turns an argument into a choice. A message that proposes a single time invites a reply proposing another, and a thread of four messages later somebody has still got up at five in the morning. A message that says these three hours work for all of us, pick one, ends the thread. So this page marks every hour for the whole group rather than converting a time you have already guessed at.

Working hours are set for each place separately because the alternative is a fiction. Not everybody works nine to five, shifts and part days are ordinary, and a group spread across three continents usually has at least one person whose hours are unusual. There is also a setting for how far outside those hours is bearable, which exists because reality demands it, and the page keeps the two counts apart: hours that genuinely suit everybody, and hours that work only if somebody stretches. It always names who is stretching.

Where a group is spread too widely, there is no hour that works for everyone, and saying so is more useful than showing an empty grid. Tokyo, London and California cannot all be inside a normal working day at the same instant, and no amount of rearranging changes that. In those cases the page picks the hour that costs the least and says who pays for it, which is the real decision the group has to make. The offsets are always worked out for the date chosen rather than for today, because daylight saving begins and ends on different dates in different countries and a window that was right in February can be wrong in April.

Frequently Asked Questions

Working hours, dates and the clock changes.

Add the three places, give each its working hours, and the page marks every hour of the day for the whole group and names the longest run that suits all of them.

The page says so and then shows the hour that costs the least, along with who is being asked to be outside their hours. With a wide enough spread, such as Tokyo and California, that is the only honest answer.

Yes. Every place has its own start and finish, which is the point. A single nine to five assumption would make the answer useless for most real groups.

Yes, for the date you pick. Offsets are taken for that specific day, so a meeting planned across a clock change is worked out with the offsets that will actually apply.

Because it is. An afternoon meeting in London is the following morning in Sydney, and the grid marks that in the cell so the invitation goes out with the right local date.

Eight. Beyond that the grid stops being readable, and in practice a meeting with people in more than eight zones has other problems.

No. The time zone data comes from your own browser, so nothing is sent anywhere and it keeps working offline.